Major Benefits of integrated HR Software and Attendance Management System
The businesses are concerned for employee timekeeping as they depend on the staff to get work done. This has caused organizations to spend time and money on attendance management, which is reduced as merely administrative formalities. It is due to the conventional methods focusing on the marking of presence and not on the scope of using this data.
An HR Software can be used to capture all employee transactions and process this data to give a comprehensive edge over the management problems. We shall be discussing the use of time and attendance management system for keeping track of time irrespective of the company size or the field it is engaged in. Dive in deeper to polish your expertise on using modern advancements to churn profitability and drive employee management with the article emphasizing Indian narrative.
Reliability through Automation
As the manual marking of attendance makes the record keeping vulnerable to tampering and gives an open hand to the malpractices, the use of automation is far more suitable for this purpose. The system uses the NFC cards, biometric machines, ESS Portals, and Geofencing technology to mark employee log-in and log-out timings. The data is uploaded to the cloud server or fetched as per the administrator's settings. This ensures safeguarding against the proxy marking of attendance, buddy punching, and time theft, which makes the system robust in dealing with record keeping. The use of HR Software results in better efficiency and control over the process as the admin can configure attendance policies as per the employee's post, location, profile, and preferences without affecting the processing. Such exceptional functionality comes with scalability allowing organizations to tackle employee turnover and maintain attendance of remote workforce as well.
Reporting and Compliance
The HR needs to generate compliance documents, and the payable day's calculation is one of the principal components of the salary. The system processes the data to file compliance errorlessly and results in confident legal assurance. The companies also need breakdowns of the time spent by the employees to complete their work which can be accessed by the comprehensive reports that include the punch-in time, punch-out time, break duration, month till date, and year till date attendance along with absenteeism information. The management can harness these pieces of information to make strategic decisions such as policy building and eliminating the loopholes in the existing ones. The employers can also deal with immediate management issues such as deficit in available labor, constant struggle with employees on attendance, etc. as the HR Software streamlines all the associated processes. Them employees can confirm the same by using the ESS Portals where the net payable days, days worked, encashable leave balance is displayed to the concerned personnel. This also makes them aware of their attendance requirements while applying for leave.
Workflow Management
To manage the workload successfully, the employees responsible for looking after the portion of work need to be managed accordingly. The managers need the absence of employees well in advance, and the leave application reports help managers in taking action for such requests. The employers can also distribute the work as per the availability of the staff so that the work doesn't suffer. The reporting managers shall be responsible for transferring the workload, and the employees are rewarded accordingly. Thus, the staff feels adequately appreciated while the chances of mismanagement are also eliminated as everything is well planned, and precautionary measures are taken to fight any situation, potentially threatening the work schedule. The system makes sure that the managers either approve or disapprove the applications and allow the work to maintain proper flow. On the contrary, the employees are also responsible for keeping their attendance and apply for leave in advance as per the company policy. The whole arrangement results in proper workflow management, which ensure appropriate productivity of the organization through collective efforts with transparency regarding the remuneration.
For all businesses, the common problem of upholding regularity can be addressed by the cloud-based HR solutions as they render accessibility par excellence. The employees can mark their attendance through ESS Portals and Geo tracking assists in the same. This can be extremely beneficial to the companies with remote resources and firms engaged in the consultancy business as the employees can mark presence and process related particulars from their respective locations without any time and device restrictions as long as they are connected with the internet. Thus, the HR Software addresses issues related to timekeeping and attendance management with cost-effectiveness. This is a significant factor for the Indian companies for they prefer value for money solutions.
Source: https://factohr.com/attendance-system/